DAMAGE
WAIVER CONFIGURATION IN ENTECH
Security Deposit Protection (Damage
Waivers)
You can reduce administration costs, security deposit refund checks
and guests calling to check the status of charge-backs after checkout.
Plus, with the option of Security Deposit Protection, guests are more
likely to report accidental property damage.
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Protect guests with up to $3,000 in accidental
property damage coverage.
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Reduce administrative costs.
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Grow renter and owner loyalty.
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Add a new revenue source for your company.
Coming Soon – Entech Version
4.11.1.X
In the next build of Entech, it will be easier for you to process
Damage Waivers. We have enhanced the software to automatically split
damage waiver charges between you and CSA and we have built in a new
reporting tool to report to CSA electronically and track damage waiver
reporting history. Please see details below for information on how
Entech needs to be configured and how it will function.
Damage Waiver - System
Configuration
Adding Vendors – if using Security Deposit Protection is something
new for you, you will need to set up vendors for CSA damage waivers.
Go to Maintain, Databases and Vendor.
Account Code Set up – You will need to
set up an account number for damage waivers. This is a charge to the
guest that will pay to your management company and to CSA. You can use
an existing account code or set up a sub account for this charge.
Maintain, Company, Accounting and
Chart of Accounts.
Damage Waiver Configuration Screen
“Maintain,” “Company,” “Accounting”
and “Damage Waiver”
Mark the “Use Damage Waiver” box. Then
enter the guest charge account and subaccount. The Insurance Provider
will provide you with the Producer and Product code to enter. Select the
vendor for the insurance and the vendor for the commissions. Next you
will enter the commission percentage. Then the email address to file the
report electronically.
Property Setup – Once the Damage Waiver screen is configured, this
charge to the guest should be set up as a “Standard Guest Charge” on
each of the units.
“Maintain,” “Databases,” “Property”
and “Charges”
Once the configuration is complete,
the reservations with the damage waivers charges will trigger
transactions when the guest is checked in or when payment is made after
check in.
Damage Waiver – Functionality
Booking Reservation – Once the units
have been set up with the damage waiver charge, every reservation will
have this applied to it.
Guest Check In – Once the guest checks
in and has paid in full, Entech will trigger the damage waiver
transactions, the payables and the report transactions.
OR
Guest Final Payment – Once the final
payment is made after check in and the balance is paid in full, Entech
will trigger the damage waiver transactions, the payables and the report
transactions.
Accounts Payables for Damage
Waivers
“Accounting,” “Payables” and
“Process.”
As soon as Entech triggers the damage
waiver transactions, payables will be generated. One set to the
insurance vendor and one set to the commission vendor. You will print
this report out and compare it to the Damage waiver.
Payables to CSA
Payables to Management
Report to Insurance Provider (CSA)
“Accounting,” “Damage Waivers,”
“Process Reports”
The Damage Waiver Report will list all
of the reservations with the damage deposits, the gross charge to the
guest, the commission amount and the amount to pay to the insurance
provider (CSA). This report should be printed and compared to the
payable edit list for the damage waiver vendor.
Electronic Filing –When the report is
closed you will have the option to either save the report or email it.
For faster processing the report should be emailed to the Insurance
Provider (CSA).
